Creating your Stack
Creating an empty stack
You can create a new empty stack by clicking on '+Add Stacks' and choosing from dropdown menu 'Create a new stack'. Creating a new stack will create new empty stack with a few empty records (rows) in Table 1 and with some default column types.
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updated 12 months ago
Creating new stack via CSV import
You can also create a new stack by importing your spreadsheet or CSV file. Stackby makes it easy for the end user to move from other application by allowing CSV imports directly into the stack. 1. From the '+Add Stack' dropdown, select 'Import a...
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updated 12 months ago
Choosing a stack from Template Gallery
First time at creating a workflow? Don't know where to start? Choosing a stack and incorporating it to your account is easy on Stackby. Quick start your workflows on Stackby with one of our pre-built, curated templates. There are two ways that...
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updated 12 months ago
How to embed a stack to any web page
Usually, embedding your data on your website is time-consuming and requires some amount of coding. But not with Stackby. If you want to embed a stack on your website or on your blog, it is very easy. In fact, all you need to do is just copy-paste...
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updated 6 months ago
Duplicate Stack
Have same type of workflows but for different teams, clients, or projects? You can also duplicate your complete stack in Stackby and the schema ready to go. Build once and scale, very quickly. Just click on the triple-dot to open up the Stack...
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updated 12 months ago
Tables
Creating Tables
We have discussed difference between tables in spreadsheets vs tables in Stackby here - Overview of Tables . Inside this article, we will discuss - Build your table from scratch 'Breaking the grid' view Build a New Stack from Scratch You can...
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updated 12 months ago
Columns & Column types (properties)
Overview of All Column Types
Using columns to structure your data is a breeze with Stackby. Read on to know more. Using column types Importance of column types Basic column types Advanced column types FAQs Using different column types You can choose a new type of column by...
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updated 9 months ago
Adding a new column
As we discussed in the Overview of Tables article, Stackby columns are essentially specific 'field types' that allows you to store rich data on each of your row. You can customize each of these columns, your way, per your needs & workflow. ...
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updated 12 months ago
Primary column
The primary column is always the first column in any of your tables. It cannot be deleted, moved or hidden. Usually it is meant to give a short and unique representation (thing, task, project name, objects etc) to each of your row. We use the...
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updated 12 months ago
Column type - Short text and Long text
Short Text A short text field type accepts a single line text for each cell. You can put any text value you want for each cell. As the name suggests, it is best to put short, unique values such as things, tasks, projects, companies, deals,...
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updated 12 months ago
Column type - Number based
We support three different types of number field types that are most often used for any projects - Decimal Type - As you enter the number type model, you can choose 'Decimal' field type. When you choose decimal field type, you can also choose...
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updated 12 months ago
Column Type - Date & Time
A date field type allows you to easily enter a date and optionally time into a particular cell. When you select date, you can choose a date format. We support 4 different formats today incl. a Friendly text based. Optionally you can also select...
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updated 12 months ago
Column Type - Single Option and Multiple Options
Inside this article Creating Single Option Creating Multiple Options What can It be Used for? Creating Single Option You can choose a 'Single Option' field type when you want to create options and select a single option from those preset...
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updated 12 months ago
Column Type - Checkbox
You can add a 'Checkbox' field type that helps denote True/False or Yes/No within that row. You can use this field type to denote completion of a project, task or to-do based on your workflow.
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updated 12 months ago
Column types - Collaborators and Multi-Collaborators
The collaborator field type allows you to add your particular workspace or stack collaborator in a cell. It automatically creates a dropdown menu of people who are in your stack. You can also choose from the configuration, whether you want to...
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updated 12 months ago
Column Type - Attachments or Files
In this article, read about Adding a File or Files Viewing the Files Removing the Files FAQs The best part of this field type is that it allows you to add files or attachments on each Stackby row. Adding a File or Files An attachment or files...
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updated 12 months ago
Column Types - Email, URLs & Phone Number
In this article we will learn about 3 types of column properties: Email Phone Number URL Email An email field type will basically store single email address in each cell. Clicking on the email address in the cell will open your computer's native...
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updated 12 months ago
Column Type - Created and Updated Time
We currently support 2 inbuilt field types such as Created time (at) Updated time (at) Created time - Will automatically show the date (and time) that row was created. Just as the date field type, you can also choose the date format and also...
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updated 12 months ago
Column Type - Formulas
What are Formulas? How are they different from spreadsheet formulas? Types of Formulas Formulas You can represent a single column type in a different way or compute between two or more different column types (Text or Number) using Formulas. It...
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updated 9 months ago
Advanced Formulas
Not everybody is a fan of formulas. That doesn’t mean that you need to be handicapped at creating or understanding how formulas work in Stackby. Stackby is easy to use even for the most non-technical user. So how can creating formulas on Stackby...
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updated 12 months ago
Column Type - Link
Databases define relationships. One of the major advantages of databases over spreadsheets is that in databases, relationships are a first-class citizen. A column type 'Link' allows you to do just that. You can now link between two tables via...
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updated 5 months ago
Column Type - Lookup & Lookup Count
Imagine your boring, lengthy VLOOKUP and INDEX/MATCH formulas in spreadsheets? Well, it's not needed in Stackby. You can bring information from other tables in your current table by configuring a Lookup column type. Note: Lookup is only...
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updated 12 months ago
Column Type - Aggregation
Aggregation summarizes and brings aggregate numerical and other values from linked tables. Right now, the aggregation column type brings only numerical values. In this article, we will cover the following: Pre-Requisite to configuring an...
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updated 12 months ago
Column Type - Auto Number
Simply put, Auto Number is the numbering of records in your stack. Nope, it is not the same as assigning a serial number to the records.😊 It is different. We will be covering the following in this article: What is Auto Number? How to Configure...
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updated 12 months ago
Adjusting column width, column position, and frozen column
You can also change the way columns are shown in your table, by adjusting the column width. The column width can be adjusted to your liking in the table by clicking on the column divider and stretching it. By default, today, we have selected the...
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updated 12 months ago
Things to keep in mind while using formulas
Well, creating formulas are not everyone's cup of tea, but creating them on Stackby is easy. Having said, there are a few pre-requisites and norms that you need to be aware of before you start creating those simple or complex formulas on Stackby....
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updated 12 months ago
New Column type - Ratings
We recently introduced the "Ratings" column type on Stackby. With this column type, you can easily rate your records or can use it for quality assessment. Let us take a look at: Adding Ratings as a column type How to rate your records Adding...
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updated 12 months ago
Conditional Lookup, Lookup Count and Aggregation
If you're using a relational database, you know about Link, Lookup and Aggregation. But what if you just want to bring only certain information from your linked records from other table. Learn how you can do conditional filters on Lookup, Count &...
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updated about 1 year ago
New Column Type - Barcode
Advertisers are taking advantage of Barcode by using them to reach out to customers in a more interactive, interesting, and unique way. With the use of smartphones, just by downloading and installing a stackby app that can read barcodes you can...
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updated 12 months ago
Column Type: Created By, Updated By
Automatically add who - 1. Created the row 2. Last Updated the row Check out this quick video:
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updated 12 months ago
New Column Type: Progress Bar
Keep track of your task's progress directly from your tables. Add a progress bar and show information of your checklists . Once you add the checklists, you can then add the 'Progress Bar' column type to see how the checklists are doing:
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updated 12 months ago
Column Type - Duration
How to use Duration column type, learn in this quick 2 minute video:
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updated 12 months ago
Using Formula in Primary Column
Formulas in Stackby can save you time by calculating data automatically by combining columns contents in a Table. A Primary key is a field in a table which uniquely identifies each row/record in a table. Primary keys must contain unique values. ...
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updated 8 months ago
Button Column Type
The button field is an interactive column type that lets you trigger certain actions directly. Adding button: Select button column type Select button label you want and type URL formula, or just URL Current Button field actions 1. Open URL The...
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updated 6 months ago
Changing the number of frozen columns
Freezing a column means locking it to keep it visible while the user scrolls through the Stack. This is specifically helpful if a column is required to be seen at all times. When viewing a grid view, you can freeze - or lock - a column to always...
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updated about 1 month ago
Rows (Records) and Cells
Adding, Inserting and Deleting Rows
In this article, you will learn about Adding & Inserting Rows Deleting Rows Rows FAQs Adding & Inserting Rows There are 3 ways of adding rows to your table: If you have right user permission to the stack (Owner or Creator), you can add a row by...
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updated 12 months ago
Expand Row
Records or rows in your stack have the power to do a lot more for your stack than just stay as rows. Each row can be expanded into a detailed form style view to show all it's fields and their data. You can navigate your rows by clicking arrows on...
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updated 12 months ago
Filling cells using drag handle
You can also drag the bottom right corner of the cell to drag the cell contents into other cells, like you do in any of your spreadsheet applications.
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updated 12 months ago
Duplicate Row
Copy pasting is not really a welcome task when most of your data is the same. To help you with easy replication/duplication of the same data or record, here is an easy way to do it on Stackby. Simply right-click on a or a row/record and select the...
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updated 12 months ago
Expand Cell
Now it's even easier to work with our new feature of expanding individual cells. Stackby allows you to expand individual cells so that you can view the complete information present in the different types of Columns like Long Text, Link, and...
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updated 12 months ago
Emailing records
Now you can email your row data and send email to anyone directly via Stackby. To do so just follow these simple steps: 1. If you want to send to just one row, then right-click on it and click on send record. 2. Add an email address. Here you can...
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updated 12 months ago
Control Bar
Search
You can search anything in the Grid view and it searches your text in every cell in the table. You can enter 'Apply' on the Search panel to get your search responses in real-time. You can also toggle after the search result, using the up/down...
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updated 12 months ago
Row Height
By now, you already know that the Grid is where it all starts on Stackby. So as soon as you click on a stack, it opens up to reveal default rows that are normal in height. What if you have more data content per cell or row and want to view all the...
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updated 12 months ago
Hide column(s)
You can easily hide your columns from two locations: Hide column (or icon) from the control bar Using right click on column type menu to hide the columns Note that your columns will be hidden for everyone in that particular layout. If somebody...
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updated 12 months ago
Filter
At times, you may need to refine the data you require by filtering it to view the most relevant information. The Filter tab allows you to do that. You can go to the Filter feature button on the top right side of your stack just above the columns....
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updated 12 months ago
Sort
Sorting through your data can be pretty frustrating and not really satisfactory. But when you sort your data on Stackby, you get to sort through each column specifically at the same time - all you need to do is keep adding the sorting parameters...
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updated 12 months ago
Summary Bar
The summary bar displays summary of your table content. In this article, we will take a look at: Summary bar overview How to view your summary on the summary bar Summary functions available on Stackby Summary bar overview On Stackby, the summary...
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updated 12 months ago
Formulas
Calculate difference between two dates
You can find the difference between two dates using DATE_DIFF formula function in Stackby. Learn about the complete formula guide here Learn about advanced formula guide here DATE_DIFF({Start Date}, {End Date}, "days") DATE_DIFF({Start Date},...
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updated 10 months ago
How to write nested IF statements
NESTED IF Formula You can also add IF conditions to the Nested Formulas. IF({IsCompleted ?}=="checked","MET",(IF(ISBEFORE({Due Date},NOW()),"BEHIND","GOING ON"))) The above formula is used to determine the status of the project. The comparison is...
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updated 10 months ago
Convert UNIX/Epoch time to current date
Here, we have added a new Date function (DATE_ADD()) :- Epoch :- The date and time in a computer is determined according to the number of seconds or clock ticks that have elapsed since the defined epoch for that computer or platform. Epoch...
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updated 9 months ago
Encode URL Component to generate pre-filled form URLs
The Encode URL function encodes a URL string, replacing certain non-alphanumeric characters with % and a hexadecimal number. In this article, we will learn how to set up a base to automatically generate unique pre-filled form URLs using...
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updated 3 months ago
Extract the File Name from Attachments
In this article, you'll learn how you can extract file name from attachment column type. Formula to use: LEFT({Column Name},SEARCH({Column Name},"(")-1) Example:- Here, two columns are used. One is Attachment column and other is formula column....
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updated 8 months ago
Character Count
Characters are the basic building blocks of writing. Whether you're composing a writing contest entry, a headline, captions or a tweet, sometimes the number of characters you use in your writing is important. For Counting characters, we will...
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